Advantages & Disadvantages of Electronic Cash Registers

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Update time : 2022-03-27

Businesses use electronic cash registers to process and record sales transactions.  Depending on the quality of the model you choose, your business can usually use the cash register for 10 years or more before buying a new one.  While there are pros and cons to using an electronic cash register, even cheaper models can meet the basic needs of small businesses.  

Buy an electronic cash register  

For small businesses just starting out, buying a traditional electronic cash register is often a more affordable investment than a point-of-sale system.  Even if you start with low-cost models, you can always upgrade to better equipment as your business grows.  If you are buying an electronic cash register for the first time, make sure it has the memory capacity to meet your business needs.  Higher-end models of cash registers that offer advanced features offer features that allow more sophisticated record-keeping and storage of more data.  


Electronic cash registers offer businesses a number of benefits, including tracking customer transactions and speeding checkout times.  Most models are easy to use but provide accurate record keeping.  The basic model includes a keyboard, monitor and printer.  Even low-cost cash registers include the ability to record sales, count change, provide price inquiries and print customer receipts.  Typically, electronic cash registers include software in the base cost that allows you to collect the correct sales tax, run reports, and determine employee sales.  Those that offer more advanced options usually require you to purchase a separate software program, depending on the type of records your business keeps.  Security is another advantage.  The cash drawer on the electronic cash register automatically locks, allowing only authorized users to log in with a password.  


While electronic cash registers are relatively easy to use, they require some training to operate.  Models vary, so even if you have experience with a cash register, training for a new cash register is often required.  Operating instructions for cash registers may vary depending on the model you buy and what type you can enter on the machine.  Cash registers also vary in their mechanical properties, such as the number of keys and the type of printer built in.  Another disadvantage associated with electronic cash registers is that you can lose data if the machine malfunctions or loses productivity in the workplace during a power outage.  

POS system  

Point-of-sale systems can be much more expensive than electronic cash registers, but if you find one that fits your business needs, it may be worth the investment.  Retail POS systems are designed for small and large businesses operating in different types of industries.  The total cost of a POS system includes the cost of a software license per user, plus the cost of a POS terminal, cash drawer, scanner, card reader, and printer for each workstation you set up.  Add in the optional cost of an extended warranty and it’s a worthwhile expense to protect your investment.  Despite the cost, if your business is growing, POS systems can help increase productivity and thus your profitability.  

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